General Conference Information
- When and where is the conference?
The conference is July 16-17, 2025, at the Harvard Faculty Club, 20 Quincy St, Cambridge, MA 02138 (Google map). - Who can attend?
The conference is open to anyone passionate about promoting inclusion in higher education. While our sessions focus on amplifying women's voices, all supporters are welcome.
Registration
- How do I register?
Please see the "Attend" section on the homepage for registration pricing and details. - When is the registration deadline?
Registration closes 10 days before the event, or once all spots are filled. - Are discounts for higher-ed, non-profit, or group registrations available?
Yes, we offer discounts for employees of accredited higher education institutions, non-profits, and groups of three or more registering together. Please visit the "Attend" section on the homepage for details on discount eligibility and rates. - Are meals provided?
Yes, complimentary breakfast and lunch are provided on both days of the conference. Additionally, join us for a complimentary cocktail reception following the last session on Day 1. - Can I request a vegetarian/vegan meal or inform you of dietary restrictions?
Yes, we offer vegetarian, vegan, and other dietary options. Please indicate your preferences or restrictions in your registration form. We’ll do our best to accommodate your requests, though not all may be feasible. To update your dietary information, please email us at events@natdc.org at least 30 days before the conference.
Cancellation and Transfers
- How do I cancel or transfer my registration?
Cancellations are accepted until April 1, 2025. After this date, no refunds will be issued, but you can transfer your registration to a colleague until the event. For transfers, please notify us at least 15 days before the conference to ensure your substitute receives a personalized badge and materials.
To cancel or transfer your registration, email us at events@natdc.org with "Cancellation" or "Substitution" in the subject line. If requesting a substitution, include your substitute's full name, job title, organization, email, phone number, and any dietary restrictions.
Hotel and Transportation
- Where should I stay?
Hotel accommodations near campus are limited, so we encourage you to explore travel sites such as Expedia or Google Travel for business-friendly options in Cambridge and Boston. The following hotels are within 0.5 miles of campus but can be pricy in October: the Charles Hotel; the Harvard Square Hotel; the Sheraton Commander Hotel, and Hotel Veritas.
- Is there parking on premise?
Parking in Cambridge is limited. We recommend using Uber or Lyft. Metered parking is scarce, and most street parking requires resident permits.
A limited number of daily parking passes are available through the Harvard Parking Department. You can create a visitor account in advance with your vehicle details (make, model, color, license plate number, and state), but passes can only be purchased starting seven days before your visit. When buying your pass, select "Department Guest" and choose "Faculty Club." The Broadway Garage is the closest option.
Health and Safety
- What do I do if I feel ill or may have been exposed to COVID-19?
According to Harvard policies, you may not enter the Harvard Faculty Club or other Harvard premises if you: (1) at the time of the event experience or display any known symptom of COVID-19; (2) have in the 14 days preceding the event tested positive for COVID-19 or experienced or displayed any known symptom of COVID-19; or (3) in the 14 days preceding the event had close contact with someone who is either confirmed or suspected of being infected with COVID-19, including anyone who is or was experiencing or displaying any known symptom of COVID-19. Known COVID-19 symptoms include: fever, chills or feeling feverish; new cough (not related to chronic condition), shortness of breath or difficulty breathing; new fatigue; muscle or body aches; new headache; new loss of taste or smell; sore throat, new nasal congestion or new runny nose (not related to seasonal allergies); nausea or vomiting; diarrhea.
If any of these conditions apply to you, please transfer your registration to a colleague. Do not travel to the event or enter the Harvard Faculty Club or other Harvard University premises.
At the Conference
- What time does the Registration Desk open?
The Registration Desk opens at 8:30 AM on both days of the conference. Please note that the Faculty Club doors may not be open before this time. - Where do I pick up my badge?
Pick up your badge at the Registration Desk in the Reading Room on the first floor. Turn left upon entering the Faculty Club and walk past the restrooms to the double doors at the end of the hallway. - Do I have to sign up for the sessions?
No sign-ups are required. All learning sessions are seated on a first-come, first-served basis. If a session room is full, feel free to join another session. - Is Wi-Fi available?
Yes, Harvard Guest Wi-Fi is available. To access guest credentials, go to the Harvard Guest Wireless Access page, fill out the form, and check your email for login credentials. - Is there a quiet space for networking or phone calls available?
Yes, a designated quiet space is available in the Reading Room for working, phone calls, or quiet conversations, providing a conducive environment for networking. - Will presentation materials be available for download?
Some speakers will have uploaded their presentation slides and handouts in PDF format. These files will be available for download on the agenda page, located at the bottom of the session's abstract, if provided. Presentation files will be accessible starting 10 days before the conference and will remain available until 10 days after the event. - Are all-gender restrooms available?
Yes, there is an all-gender restroom on the second floor. - How do I report a disability-related need?
Please email us at events@natdc.org to share any accommodation needs. Indicating your requirements during registration is helpful for timely arrangements.
Please note that information is subject to change. Check back for the latest!
